OAK CREST II HOMEOWNERS ASSOCIATION,INC.
BYLAWS
ARTICLE I: Name

The name of this organization shall be the Oak Crest II Homeowners Association, Inc.

ARTICLE II: Incorporation

This Association is incorporated as a non-profit organization under the authority of Article 1396-3.02 of the Texas Non-Profit Corporation Act.

ARTICLE III: Purpose

The purpose of this Association is to promote the general welfare and common interests of the homeowners of an area known as Oak Crest II, which comprises areas known as Oak Crest Estates Ranchettes Unit I; Oak Crest Estates Ranchettes Unit II; Oak Crest Estates Ranchettes Unit III; Oak Crest Estates Riverside Unit; Oak Crest Estates Spring Valley Unit; and Oak Crest Estates Highcrest Unit, Williamson County, State of Texas, and also to promote, through majority support:

  1. Keeping abreast of developments which may impact on the guality of residential life in the neighborhood;
  2. Sharing information with residents who might be affected by these developments;
  3. Maintaining compliance with existing Deed Restrictions;
  4. Providing a forum for discussion of neighborhood issues;
  5. Expressing positions of the Association before various bodies or organizations which may impact the area;
  6. Maintaining Oak Crest II neighborhood entrance sign;
  7. Initiating social and recreational activities.
ARTICLE IV: Membership

Membership in this Association is composed of Regular and Auxiliary members, as defined:

  1. Regular - a property owner of record of a lot in the area. To be in good standing, each member must not be in default of dues. Each home constitutes one membership and shall have one vote.
  2. Auxiliary - Auxiliary memberships are available to persons not eligible for regular memberships. Auxiliary members are eligible for all benefits of the Association except voting.
ARTICLE V: Dues
  1. Annual dues of fifteen dollars ($15) per household are due and payable January 1 of each year. Checks may be made payable to the Oak Crest II Homeowners Association and forwarded to the Treasurer.
  2. Changes in the amount of annual dues shall be approved by two- thirds of the membership in good standing present at the annual meeting or at a meeting called for such purpose.
ARTICLE VI: Meetings
  1. There shall be at least one annual meeting of the membership of the Association which shall be for the purpose of electing officers and directors for the ensuing year, reporting to the membership of the financial status of the association, reporting to the membership the significant accomplishments of the Association, and conducting any other business that may come before the membership.
  2. Other meetings of the membership may be called by the President, or a majority of the Board of Directors.
  3. Association members will be notified of meetings in the following manner:
    1. As each meeting date approaches, the Reporter shall provide for publication to the local newspapers a notice, stating the place, day, hour and purpose of the meeting.
    2. The Board may consider other techniques as needed.
  4. Meeting agenda preparation: Members in good standing must request/submit, in writing, agenda items to the President. Those items must be submitted to the President a minimum of seven (7) days prior to the scheduled meeting.
ARTICLE VII: Voting
  1. Each member in good standing shall be entitled to one vote, on each of the matters submitted to the vote of the membership, regardless of the number of parcels of property owned by the member within the area represented by the Association.
  2. Absentee voting will be allowed to those members in good standing who have a valid reason to be absent from any particular meeting. Such voting shall be in writing.
ARTICLE VIII: Officers and Duties

The titles and duties of the officers are as follows:

  1. President: The president shall preside at all meetings of the membership, and of the Board of Directors (Board); shall see that orders and resolutions of the Association or the Board are carried out; and shall sign written instruments on behalf of the Association. The President shall serve on the Board for one year immediately following his/her term of office as President.
  2. Vice-President/President-Elect: The Vice-President shall act in the place and perform duties of the President in the absence of the President or in the event of the President's inability or refusal to act as determined by the Board, and shall discharge such other duties as may be reguired.
  3. Secretary: The Secretary shall record the votes and keep the minutes of all meetings and proceedings of the Board and of the Association, keep all correspondence and records for the Board and the Association, and shall perform such other duties as reguired.
  4. Treasurer: The Treasurer shall receive and deposit in appropriate bank accounts all monies of the Association and shall disburse such funds as directed by order of the Board or by the Association; keep appropriate current records showing the members of the Association together with their addresses; shall prepare and sign all checks of the Association; keep proper books of accounts; shall provide for an outside review periodically; and shall prepare an annual budget and statement of income and expenditures to be presented to the membership at its regular annual meeting. Such expenditures shall relate to the Association's purpose as stated in ARTICLE (III).
  5. Parliamentarian: The Parliamentarian shall be familiar with Robert Rules of Order, Newly Revised, as well as the provisions of this set of BYLAWS. The Parliamentarian is expected to alert the President of any potential infractions of Robert Rules of Order, or of the Oak Crest II BYLAWS.
  6. Reporter: The Reporter shall prepare and after coordination with the President, submit timely and factual reports of the Association's plans and activities, past and future, for publication in local media. The Reporter shall also be responsible for meeting notification to the Association membership as directed in ARTICLE (VI), Number 3.

Nomination and election of officers;

  1. Each officer must be a member in good standing for the duration of his/her one-year term of office.
  2. Nomination for election as an officer shall be made by a Nominating Committee appointed by the President and confirmed by the Board of Directors. The nominating committee shall consist of a chairperson and two or more members in good standing. The Nominating Committee shall make as many nominations for election of an officer as it shall in its discretion determine, but not less than the number of vacancies that are to be filled. Names and nominations shall be selected from members in good standing.
  3. Election of an officer may be by secret written ballot. The person receiving a majority of the votes shall be elected. Cumulative voting is not permitted. If no person receives a majority vote, a run-off election will be held between the two persons who received the most votes.
ARTICLE IX: Board of Directors (Board)
  1. The business and affairs of the Association shall be managed by the Board of Directors subject to the direction and control of the membership.
  2. The Board shall consist of all officers, six (6)duly elected directors at large, and the immediate past President of the Association.
  3. Terms of office for the directors shall be staggered to provide for over-lapping terms; initially three directors shall serve for one year and three directors shall serve for two years. Thereafter, each shall serve two year terms. The immediate past President shall serve for one year.
  4. Meetings of the Board may be called at any time and shall be open to any member in good standing. A majority of the members of the Board of Directors shall constitute a quorum. Every act or decision done or made by a majority of the directors present at a duly held meeting at which a quorum is present shall be regarded as an act of the Board.
  5. Any action of the Board may be overturned by an affirmative vote of at least a majority of the membership in good standing, in person or by valid absentee vote, at the annual meeting or a special meeting called for such purpose.
  6. Should an officer or director vacancy occur, a special election may be called by the Board to fill such vacancy. The term of office of such newly-elected officer or director shall coincide with the term of office of that officer or director they are replacing. The Board may make an interim appointment to fill the vacancy. The position of the immediate past President, if vacated, shall not be filled.
  7. To remain in good standing with the Association, all officers and directors must have their annual dues paid by January 1. The positions of those officers and directors who fail to pay membership dues shall be declared vacant by the Board of Directors. The positions of those officers and directors who regularly do not attend meetings, without cause, may be declared vacant by the Board of Directors.
  8. The members of the Board shall not be liable to any owner or any other person for any act or omission in the performance of his/her authorized duties, as directed by the Association. However, the Association may purchase liability insurance for its own protection.
ARTICLE X: Committees:

Committees shall be appointed annually by the Board with a specific charge. Documented plans and results will keep the Board informed of all activities.

  1. Community Affairs: The Community Affairs Committee shall provide a focal point for civic, community, and political awareness and participation by the Association. The Committee shall initiate developmental activities in the neighborhood and work with the City of Georgetown and Williamson County in maintaining the integrity of the neighborhood.
  2. Architectural Control: The Architectural Control Committee will serve as the first level of review of any proposed construction, or any sub-division of lots that may be in violation of existing deed restriction. Reports of this committee will be in writing, and submitted to the Board through the President in a timely fashion.
  3. Budget: The Budget Committee shall prepare the financial plan of the Association and recommend all necessary funding for the year. The Association's Treasurer is the automatic chairperson of this committee.
  4. Membership: The Membership Committee shall provide a means for introducing the Association to new members and establish projects and leadership to encourage membership growth.
  5. Social: The Social Committee shall create, organize, and produce events Association members may attend or participate in for the purpose of entertainment, fellowship, or fun.
  6. Roads: The Roads Committee shall maintain vigilance over the construction/repair of roads in the Association area or those areas impacting on the Association members.
  7. Community Service: The Community Service Committee shall develop projects and stimulate Association action to beautify and enhance the Oak Crest II environment.
  8. Ad-hoc Committees: To be appointed as needed for specific purposes.
ARTICLE XI: Recorded With Williamson County

This set of BYLAWS, which by reference includes those areas identified in the action of 22 Oct 1992 by Georgetown Builders, Inc. (except Oak Crest Estates Unit I), is recorded in the Williamson County Clerk's Office as the official statement concerning the Oak Crest II Association's Deed Restrictions.

ARTICLE XII: Amendments
  1. The BYLAWS may be amended by an affirmative vote of two- thirds of the membership in good standing, in person or by valid absentee vote, at the Annual Meeting, or at a meeting called for that purpose.
  2. Notice calling for a meeting to amend the BYLAWS is described in ARTICLE (VI).
  3. The BYLAWS shall be approved by an affirmative vote of a majority of the homeowners in each of the six units cited in ARTICLE III.
ARTICLE XIII: Miscellaneous
  1. The fiscal year for the Association shall begin January 1 of each year.
  2. Operational Procedures will be developed, and updated annually, in those areas in which such planning can help insure consistent direction and actions.
  3. All books and records may be inspected by any member in good standing for proper and lawful purpose, and at any reasonable time with advance notice given to the President.
  4. Unless otherwise provided in the BYLAWS, the proceedings at all meetings of the membership and the Board of the Association “Robert Rules of Orders, Newly Revised”.

Last Update: 4 Dec 1995

Appendix

Background for Adding the Architectural Control Function to the BYLAWS of the Oak Crest II Homeowners Association:

  1. As recorded in Williamson Country Clerk's office, Deed Restrictions were registered by Georgetown Builders, Inc. for all six (6) units as identified in ARTICLE III, which occurred in 1971.
  2. As recorded in Vol. 2251, page 224, Williamson County Clerk's office, Georgetown Builders, Inc. (22 Oct 1992) transferred its architectural control committee function to three members from the area who “shall operate at the will of the majority of the residents of the Oak Crest Subdivisions.”
  3. As recorded and authorized in #2 above, the Association's Architectural Control Committee shall serve as the first- level of review in all matters pertaining to Deed Restrictions, including lot divisions or subdivisions, as well as building construction. Any and all actions of the Architectural Control Committee will be documented for review by the Board, with a notation in the minutes regarding the final decision for the Association.
  4. The Architectural Control Committee shall be composed of members of this Association whose primary residence is within the Oak Crest II area. Membership on this committee shall be reviewed and approved annually by the Board.